In the following, we inform you about the processing of personal data when using the websites informatik.ruhr-uni-bochum.de. Personal data is all data that can be related to you personally. Other conditions may apply on other sites of the Ruhr-Universität Bochum.

I. Name and address of the responsible person

The responsible person in the sense of the Basic Data Protection Regulation and the NRW State Data Protection Act is:

Ruhr-Universität Bochum
Fakultät für Informatik
Dekanat

Universitätsstraße 150
44801 Bochum
phone: +49 (0)234 32-201
fax: +49 (0)234 32-14201
e-mail: webmaster@ruhr-uni-bochum.de

The Ruhr-Universität Bochum is a public corporation. It is legally represented by its rector Prof. Dr. Axel Schölmerich.

II. Name and address of the data protection officer

The data protection officer of the responsible party is:

Dr. Kai-Uwe Loser
Ruhr-Universität Bochum
Building IB, level 1, room 68
Universitätsstraße 150
44801 Bochum
Deutschland
Tel.: +49 (0)234 32-28720
E-Mail: dsb@rub.de
website: https://dsb.ruhr-uni-bochum.de/

III. Provision of the website and creation of log files

Description and scope of data processing

Each time our website is called up, data about the calling computer is required to provide the information. The following data will be processed:

1. information about the browser type and version used,

2. the operating system of the user,

3. the IP address of the user,

4. date and time of access,

5. websites from which the user’s system accesses our website.

The data is stored in the error log file of our system only in case of errors during processing. This does not affect the IP addresses of the user or other data that allow the data to be assigned to a user. This data is not stored together with other personal data of the user.

Legal basis for data processing

The legal basis for the temporary storage of the data and the storage in the error log file is article 6 paragraph 1 lit. e DSGVO.

The storage in the error log file is done to ensure the functionality of the website. In addition, we use the data to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Duration of storage, possibility of objection and elimination

The error log file is deleted after seven days at the latest. Due to the aforementioned purposes, there is no possibility for the user to object.

IV. Cookies use

Description and scope of data processing

Our website uses cookies. Cookies are files that are stored in the Internet browser or by the Internet browser on the calling system. We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

Legal basis for data processing

The legal basis for the use of cookies is article 6 paragraph 1 lit. e DSGVO.

Purpose of data procession

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change. The user data collected through technically necessary cookies are not used to create user profiles.

Duration of storage, possibility of objection and elimination

Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transfer of cookies. Cookies that have already been saved can be deleted at any time. This can also be automated. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

V. Registration

Description and scope of data processing

On our website, we offer users the opportunity to register for various purposes (primarily for participation in events) by providing personal data. The data is entered into an input mask and transmitted to us and stored. The data will not be passed on to third parties. The following data is collected as part of the registration process:

1. the data specified in the respective form

2. Date and time of registration

Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO.

Purpose of data processing

Registration of the user is required for the determination of the respective form (for example, registration for an event).

Duration of storage, possibility of objection and elimination

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. This is the case for registration to an event no later than seven days after the end of the event.

VI. E-mail contact

Description and scope of data processing

When contacting us by e-mail, the data you provide (e-mail address, as well as other information you provide) will be processed and stored by us.

Purpose of data processing

The legal basis for the use of cookies is article 6 paragraph 1 lit. e DSGVO.

Purpose of data processing

The storage of the data sent by the user, in particular his e-mail address, is required for the delivery of an acknowledgement of receipt, the response to any inquiries and to ensure the quality of communication. Duration of storage, possibility of objection and removal Files of this type are stored at the Ruhr-Universität Bochum for five years (retention period in accordance with Ruhr-Universität Bochum guidelines).

VII. Your rights as a data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

You may request confirmation as to whether personal data concerning you is being processed. In the event of such processing, you can obtain information about the purpose, the data, the origin of the data, recipients of data (including international transfers) and the duration of storage.

You have a right to correct the data if it is incorrect or incomplete. Under various conditions, you have the right to have the data deleted or to restrict the processing. In particular, data that you have provided voluntarily must be deleted if you withdraw your consent. If data has been disclosed, the deletion also refers to the recipients of data and we will inform you of the recipients of your data.

If you have any questions or complaints, you can always contact the competent supervisory authority (Landesbeauftragte für den Datenschutz NRW, for further information see: https://www.ldi.nrw.de). Likewise, you can contact the RUB data protection officer; they can be reached at dsb@rub.de, further information can be found here: https://dsb.ruhr-uni-bo­chum.de